Student Resources

Travel and Research – Policies and Procedures

**Prior to arranging any travel plans, please submit a request including the following:

1) Dates of travel
2) Destination
3) How the travel relates to/benefits your research

Please submit all requests to Abigail Pitts at abigail.pitts@northwestern.edu.

Reimbursement

For all reimbursements requested out of your MPES funds, you will need to submit your receipts to Abigail Pitts (Annenberg 240) within 30 days of expense. After the reimbursement is entered into the system, it will require the traveler’s approval via the NU Portal.

It’s important to read the university’s travel policy (PDF) and entertainment policy (PDF). The following are issues that frequently delay reimbursements, all of which can be found in the university policy. These include:

The more organized and detailed the receipts and explanations are, the faster you will get your money back.
Please submit a SESP T and E form with your receipts:

Airfare

Airfare can be directly billed to Northwestern.  After receiving approval on your intended travel, please work with one of the University’s approved  travel agents (below) to book a flight that works with your schedule.  When they request billing information, please provide them with Abigail Pitts’ name and information (abigail.pitts@northwestern.edu, 847.467.5115) for billing instructions and confirmation. Alternatively, you can email Abigail Pitts to arrange travel for you.

Intra World Travel
1740 Ridge Avenue, Lower Level 15B
Evanston, IL 60201
Phone 847-491-6930 (outside Illinois 800-626-6963)
Fax 847-491-0923
E-mail: dialair@aol.com, AjaydG@aol.com

Travel 100 Group
519 Park Drive
Kenilworth, IL 60043
Phone 847-256-7570 or toll-free 1-800-245-9335
Fax 847-256-9475
E-Mail: nutravel@t100g.com

Purchasing

**Prior to purchasing any supplies, please submit a request including:

1) What we are buying:
2) Who are we buying it from:
3) Dollar amount of the item:
4) Research purpose and programmatic justification (why this item is necessary for your research/ what the impact of the item will be on your research):

All requests should be sent to Abigail Pitts at abigail.pitts@northwestern.edu

Please read the attached tip sheets prior to purchasing any plane tickets, supplies, or other:

Research Support

Please visit SESP’s research support site for information on IRB, research subject payments, and responsible conduct of research essay writing training:
SESP Research Support
For additional information, please contact Abigail Pitts at abigail.pitts@northwestern.edu